Satisfactory completion means a student has received a minimum grade of D or P. Grades of I (incomplete), F (failure) and W (withdrawal) are not considered successfully completed classes. Repeat courses will be counted in attempted and completed credits. The Financial Aid Office has the right to refuse aid to students who abuse the inclusion of repeat courses to obtain funding. Inappropriate selection of courses is not an acceptable reason for not maintaining satisfactory academic progress. Students should contact an advisor.

Frequency and Interval of Review

Satisfactory academic progress will be reviewed prior to the awarding of any federal financial aid, institutional awards and foundation scholarships. It will also be reviewed and monitored at the end of Fall, Spring and Summer semesters, and prior to the disbursement of aid for the following semester.

Establishing Initial Eligibility

In order to establish initial eligibility for federal financial aid, a student’s past academic transcripts will be reviewed according to the following guidelines:

a. Students who have never previously attended NWCCD will be considered in good standing with regard to minimum semester credits completed and minimum GPA requirements.

b. Students who have previously attended NWCCD will have their past academic transcripts reviewed regardless of whether financial aid was received for any previous attendance.

c. Transfer credits from other institutions will be considered in determining eligibility under the maximum time frame criteria.

Maintaining Qualitative and Quantitative Eligibility

The following requirements are for all federal financial aid programs. Students are considered to be making Satisfactory Academic Progress and will be eligible for federal financial aid at NWCCD as long as all three of the following requirements are met at the end of each semester.

a. Completion Rate (67% Pace Rule)–Students must, at a minimum receive a satisfactory grade in courses attempted by completing 67% of all the credit for which they enrolled. The calculation is performed by dividing the number of credits earned by the number of credits attempted.

Withdrawals, audits, and grades of F and U are not considered successful completions for financial aid purposes.

b. Students must maintain a 2.0 cumulative grade point average.

c. Maximum Time Frame –   Students must complete a degree or certificate program in not more than 150% of the average length of their program. Time frame limitations include all credits pursued, earned, dropped, repeated and failed. All applicable transfer hours are counted regardless if the student did or did not receive financial aid. Degree seeking students will be required to complete an appeal for maximum time frame when they accumulate 70 or more attempted credit hours.

Students pursuing additional degrees are likely to reach maximum time frame.

The maximum time frame may be adjusted upon receipt of an appeal.

Warning, Probation and Loss of Eligibility Status

Financial aid probation and loss of eligibility apply only to a student’s status for purposes of financial aid eligibility at NWCCD. This does not become part of the student’s permanent record and is not transferable to other institutions. Please be aware, your financial aid status may differ from your academic status.

a. Warning

Students who do not complete the minimum number of credits or who do not possess a satisfactory grade point average will be placed on warning status for their next semester of enrollment. A student remains eligible to receive financial aid while on warning status. If both the minimum number of credits and GPA requirement are met at the end of the warning term, the student will be removed from warning status.

b. Probation

If a student does not meet SAP requirements, an appeal for reinstatement of aid may be completed. Students who have an approved appeal will have financial aid reinstated on a probationary status.

c. Suspension (Loss of Eligibility)

A student will lose federal financial aid eligibility if the requirements for maintaining eligibility are not met during the warning or probationary semester. Students who have reached or exceeded the maximum time frame for completion will be placed on immediate loss of eligibly status.

Other Factors

a. Audits

Classes taken for audit will not be considered when determining semester award amounts or minimum semester credits completed. Classes taken for audit will not be considered as attempted credits toward the maximum time frame for completion.

b. Remedial/Developmental Courses

After a student has attempted 30 hours of remedial/developmental credit hours, he/she cannot receive financial aid for remedial/developmental credit hours. From that point on, remedial/developmental credit hours will count in his/her attempted hours but not in enrollment status or cost of attendance for financial aid purposes.

c. Repeated Coursework

To count toward enrollment status for financial aid purposes, a previously passed course may be repeated once. A failed course may be repeated until passed.

Reinstatement of Eligibility

Completion of Credits and Cumulative GPA

Students may appeal federal financial aid loss of eligibility for any of the following reasons; personal injury, illness, death of a family member or special circumstances. To appeal for any of the above situations, students must submit a complete appeal packet. The packet includes:

1) a written statement indicating what circumstance prevented the student from meeting the standards and what steps the student plans to take to ensure future success;

2) A program evaluation signed by the student’s current academic advisor;

3) An NWCCD Satisfactory Academic Progress Appeal form. If the appeal is approved the student will be reinstated on probationary status. Financial aid awards will be based on funds available at the time of reinstatement. Reinstatement will be effective for the current term or next term of enrollment as determined by the Financial Aid Appeals Committee.

Maximum Time Frame

Students are allowed one appeal for maximum time frame. To appeal a student must submit a complete appeal packet. The packet includes:

1) A written statement indicating why the student should be allowed to exceed maximum time frame;

2) A program evaluation signed by the student’s current advisor;

3) An NWCCD Petition for Maximum Time Form signed by the student’s current academic advisor.

If the appeal is approved the student will be reinstated on a probationary status. Students must also meet the completion rate and cumulative GPA requirements. Financial aid awards will be based on funds available at the time of reinstatement.