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SCHOOL POLICIES AND GUIDELINES

Processing Time
- The Veteran Services Office generally submits VA certifications within one week of receiving your request. Initial application to the VA for benefits can take 4-6 weeks. Students may register and start classes while waiting for their Certificate of Eligibility.
- The Financial Aid Office generally processes your application within one week; during peak periods the process may take up to two weeks.

Enrollment Categories

Full-time Three-Fourth Time Half-Time Less Than Half-Time*
12 or more 9-11 6-8 1-5

*Less than half-time enrollment is not recommended. Less than half-time students receive benefits for tuition and fees only and use up a full semester of GI Bill entitlement.

Transfer and Prior Credit
- All students must submit an official high school transcript or GED as well as transcripts from all colleges and universities attended prior to attending NWCCD.
- All veteran students must also submit official military transcripts.
- The college grants transfer credit for previous course work that meets current course and program requirements. This prevents students from being paid for classes that were already completed at other institutions.
- Transfer credit is granted regardless of when the courses were taken, unless there are specific Sheridan or Gillette College program requirements.
- Students do not have the option to accept or deny transfer and prior credits.
- Courses for which the student has received transfer credit are not payable.

Advising
- Veteran students will meet with a general academic advisor or a faculty advisor before registering each semester.
- Veteran students will maintain and update an educational plan based on their declared degree program(s).

Priority Registration
Outlined below is the process for veteran priority registration:
1. Veteran must meet in person with an advisor and complete any necessary placement exams.
2. Advisor and veteran review educational plan and complete a paper registration.
3. Veteran delivers registration form to the Records Office.
4. Records Office will process the veterans’ registrations the afternoon prior to registration opening for other students.

First semester students MUST register in person.  Second semester and beyond students may register in person or on-line.

Grades
- Letter grades of “A,” “B,” “C,” “D,” or “S” are considered to be successfully completed for VA purposes.
- NWCCD is required to check on student attendance for all classes in which a student received “F,” “W,” “U,” or “NC” grades. If you receive such a grade, we will contact your instructor to get your last date of attendance (LDA)/participation.
- If the “F,” “W,” “U,” or “NC” grade is a result of non-attendance, the VA will be notified of the LDA as reported by your instructor, and the VA will reduce your units and pay rate effective to the LDA. This may also cause an overpayment.
- Students are expected to monitor their grades through WebAdvisor.

Satisfactory Academic Progress
- The VA requires schools to monitor student progress and for students to comply with the college’s Satisfactory Academic Progress (SAP) policy.
- All recipients of VA benefits must maintain a cumulative 2.00 GPA.
- All recipients of other federal financial aid (includes grants, loans and work-study) must meet all of the below listed criteria:
1. You must successfully complete a cumulative 67% of the credits that you attempt. Successful completion is defined as earning a grade of A, B, C, D or S.
2. You must earn a minimum cumulative grade point average (GPA) of 2.00. Your cumulative GPA is based upon all of the credits that you have attempted at NWCCD.
3. You become ineligible for financial aid when you have attempted more than 150% of the credits normally required to earn a certificate or a degree. At NWCCD 150% is defined as 96 credits for those students who are seeking the associate’s degree.
4. If you are not in satisfactory standing and experienced extraordinary circumstances that contributed to your academic difficulties you may appeal your loss of financial aid by completing the Satisfactory Academic Appeal Process Application.

Paying Bills
- Students have until the first business day of the third full month after classes start to pay their bills without incurring late charges. For fall semester this is November 1 and for spring semester is April 1.
- Students with an outstanding balance with the Business Office won’t be allowed to register for the next semester.
- Chapter 33 students that incur a late charge because of pending VA tuition payments can have the late charge removed by contacting the Veteran Affairs Office.

Book Store Charges
- Students in receipt of financial aid that exceeds their current account charges may purchase their books at the bookstore and have it charged to their account.