FREQUENTLY ASKED QUESTIONS
Q1: How do I apply for my veterans educational benefits?
Applications are¬†submitted on-line at the VA GI Bill website.¬† Please print off¬†a copy and bring it to the Veteran Services Office.
Q2: What documentation do I need to start my veteran‚Äôs educational benefits with the school?
Chapter 30 Montgomery G.I. Bill:¬† A copy of your VA Certificate of Eligibility, OR the VA application form 22-1990 along with a copy the DD 214¬†member 4 that indicates an honorable discharge.
Chapter 33, Post 9/11 GI Bill:¬† A copy of your VA Certificate of Eligibility, OR the VA application form 22-1990¬†along with¬†a copy the DD 214 member 4 that indicates an honorable discharge.
Chapter 35 for Dependents of Disabled or Deceased Veteran:¬† A copy of the VA Certificate of Eligibility with the full VA File Number as issued to the student from DVA, OR¬† spouses need to submit a copy of their marriage certificate and dependant children need to provide a copy of their birth certificate if completing an application in our office.
Chapter 1606 Selected Reserve:¬† A¬†copy of the VA¬†Certificate of Eligibility, OR¬†the ‚ÄúNotice of Basic Eligibility‚ÄĚ (NOBE) that can be obtained from their reserve or National Guard unit.
Chapter 1607 (REAP): National Guard members and Reservists who have served on active duty for 90 days or more in a contingency operation after September 11, 2001 need to bring in a copy of the DD 214 member 4 copy and the ‚ÄúNotice of Basic Eligibility‚ÄĚ (NOBE). These military reservists will be informed by the Department of Veteran Affairs what their benefit package will be.
Special note about transcripts: All of the above recipients who have completed courses at other post-secondary institutions MUST submit official transcripts from those schools. All Air Force veterans will need to also bring in an official copy of their transcript from the Community College of the Air Force.
Q3: How long does it take for an application to be processed by the VA?
Once an application for educational benefits is sent to the Department of Veterans Affairs Processing Center it usually takes four to six weeks before the certificate of eligibility is sent to the student. The certificate of eligibility needs to be brought into the Veteran Services Office as soon as it is received by the student.
Q4: Are ALL Sheridan and Gillete College courses certifiable for educational benefits?
No! Before a student can receive payment for the educational benefit, they must meet with the¬†Veterans Service¬†Officer and establish an educational plan based on their educational goal (such as transfer to a university, associate degree or certificate program). Only courses required for these programs are certifiable for VA educational benefits. This process will be explained in detail during your counseling appointment.
Q4: How long does it take to get payment for educational benefits from the Department of Veteran Affairs?
Monthly stipends to students are paid after the month ends, usually the first week of the new month.¬†¬†For example, March’s payment will be received the first week of April.
Q5:¬† What do I do if I have a VA payment issue?
Your best course of action is to contact the VA via “Submit a Question” from the GI Bill website.¬† Click here¬†to submit your question, or another¬†option is to call them at 1-877-823-2378.
Q6:¬† How long do I have to attend class to avoid a VA overpayment?
The VA expects you to attend class all the way to the end of the semester.¬† If you withdraw from a class, the VA will use that date to¬†determine if an overpayment occurred.
Q7:¬† How much of a refund will I get if I drop a class during the drop/add period?
First week = 100%.¬† Second week = 70%.¬† Third week = 40%.¬† Fourth week and later = 0%.
Q8:¬† How long do I have to attend class to avoid a Title IV (Pell grant) overpayment?
You¬†must attend classes through 60% of the semester.
Q9:¬† What do I do if I‚Äôm struggling in class?
First, contact your instructor, and let them know you need extra help.¬† Second, if in math or English class, obtain help from the tutoring center.¬†¬†Third, find a study buddy.¬† If you are having a conflict that can’t be resolved using the above¬†steps, let your Veteran Services Office know that you need assistance.
Q10:¬† How do I change my program/major?
The Veterans Services Office can help you or go to the Records Office and ask them to change your program/major.
Q11:¬† How do I make sure my classes go towards my degree?
Check with your Veteran Services Office, faculty advisor or the Records Office.¬† You cannot be certified for VA payment unless your classes are part of your program of study.
Q12:¬† What happens if I get activated or recalled to active duty?
Let the Veteran Services¬†Office know, so we can¬†notify the VA and help you drop your classes.
Q13:¬† Can I transfer my VA benefits to my dependents?
Only¬†Service members still on active duty or in the active reserves/guard can transfer their¬†Post 9/11 benefits to a spouse or dependent¬† Certain time in service conditions apply.¬† Once you are discharged, this option¬†goes away.
Q14:¬† How much is the BAH for this area?
For fiscal year 2013, the BAH for an E-5 with dependents is $1,218.¬† The BAH for Gillette is calculated using Sheridan’s 82801 zip code.¬† Click here for the the DOD BAH calculator.
Q15:¬† How do I know if I‚Äôm full time or not?
A full time course load is 12+ credits.¬† Three quarter time is 9-11 credits.¬† Half time is 6-8 credits.¬† Less than half time and more than quarter time is 3-5 credits.¬† Quarter time or less is 1-2 credits.¬† Most VA programs (other than Post 9/11 Ch 33) only pay tuition and fees once the credit load drops below half time.
Q16:¬† What happens if I get a late fee on my student bill?
If the late fee is a result of pending VA payments to the college, notify the Veteran Services Office so we can help you get the late fee removed from your bill.¬† If the late fee is a result of you not paying your bill on time, then the late fee will generally stay.
Q17:¬† How do I pay my school bill if my VA payment isn‚Äôt received until the start of the next month?
The college does not assess late fees typically until the first day of the second full month of the semester (Oct 1 for fall and Mar 1 for spring).¬† Therefore, the 7 P rule is in effiect:¬† proper, prior planning prevents poor performance on your part!¬† Be aware of your financial obligations and make arrangements to meet them.
Q18:¬† How do I pay for my books at the beginning of the semester if I haven‚Äôt received a VA payment yet?
Generally, you should have sufficient financial resources to get you started.¬† However, if you are receiving Title IV financial aid or scholarships that exceed the cost of tuition and fees, the college¬†will allow you to charge books against your student aid.¬† For veterans only, you may be allowed to charge your books even without pending financial aid.¬† You are expected to pay the College as soon as your GI Bill payments start.
Q19:¬† Can I retake a class if I fail it?
The VA will pay for you to retake a class twice.
Q20:¬† How is residency determined?
All colleges in Wyoming abide by the same residency rules when it comes to college admission and tuition.¬† Check the Admissions Process page for more residency information.¬† The Post 9/11 GI Bill only pays the net in-state tuition and fees as of August 1, 2011.
Q21:¬† How do I drop a class?
Students may withdraw (drop) from any semester-length class through the last published date to withdraw.¬† Students may withdraw from a class using an Add/Drop form available in the Records Office or through their WebAdvisor account.¬† We recommend all students receiving federal aid to speak with the Financial Aid Office prior to withdrawing from any classes.¬† Students who abandon classes without officially withdrawing are subject to failing grades and related course charges.¬† Students receive a grade of a ‚ÄúW‚ÄĚ when they officially withdraw from a class.
Q22:¬† How do I withdraw for the whole semester?
Students may withdraw from all their classes through the last published date to withdraw.¬† Students will need to contact the Advising Office to complete the Withdrawal Form.¬† We recommend all students receiving federal aid to speak with the Financial Aid Office prior to withdrawing from any classes.¬† Students who abandon classes without officially withdrawing are subject to failing grades and related course charges.¬† Students receive a grade of a ‚ÄúW‚ÄĚ when they officially withdraw from a class.¬† Contact the Veteran Services Office so the VA can be notified to change your benefit payments.
Q23:¬† What‚Äôs the difference between an ‚Äėearned F‚Äô grade and an ‚Äėunearned F‚Äô grade?¬†
For VA benefit purposes an ‚Äėearned F‚Äô is when the student has attended class all the way to the end of the semester, attempted/completed the majority of assignments, taken the final exam AND still not passed the course. In this situation, an overpayment is not generated and the VA will pay for the student to take the class again. An ‚Äėunearned F‚Äô is when the student stops attending class, does not officially withdraw, and receives an F grade at the end of the semester. In this situation, an overpayment is generated and the VA will determine the amount of overpayment based on the student‚Äôs last date of attendance as reported by the class instructor. The VA will pay one more time for the student to take the class again.