Documentation and Verification

Appropriate Documentation

Appropriate documentation is important in the disability accommodation process. Appropriate documentation from a qualified health care provider (such as a physician, psychiatrist, psychologist, audiologist, speech language pathologist, physical therapist, occupational therapist, ophthalmologist, etc.) is important for the following reasons:

1) To establish a disability subject to Section 504 and/or ADA; and
2) To guide the planning process regarding needed services and accommodations.

Providing documentation concerning the disability includes a formal diagnosis that identifies specific functional limitations created by the diagnosed disability, recommendations concerning needed services, and/or accommodations. Appropriate documentation depends on the specific disability but generally includes the following written documentation:

a) What the disability diagnosis is;
b) Date of diagnosis and how it was reached;
c) How the diagnosed disability impacts major life functioning as well as functioning in an educational/academic environment; and
d) Specific recommendations for accommodations in the classroom/campus environment.

We recommend that documentation be current within three years; however, there are a few situations in which we need documentation that is more current (for example, temporary disabilities such as hand injuries, surgery that affects mobility and a few other psychological or other impairments). There are a few situations where we can accept documentation that is more than three years old (for example, diabetes, blindness and a few other impairments). Inquire with the Disability Services office to determine how current the diagnosis needs to be and what documentation is required.

Please bring documentation to the initial appointment. If students do not have appropriate documentation, they will need to obtain it as quickly as possible, so that accommodations will not be delayed due to lack of appropriate documentation. Please note that not all IEPs will work for accommodations in a college setting and will need to be reviewed on a case-by-case basis. Documentation can also be mailed to us.

Disability Services – Gillette College

Susan Serge, M.A., NCC
Counseling and ADA Services

Mailing Address:
300 West Sinclair
Gillette, WY 82718

Office Location:
3251 South 4-J Road, TEC 212B
Gillette, WY 82718

Disability Services – Sheridan College

Ruth A. Larson, M.A., LPC

Director of Counseling & ADA Services

Tim Charles, M.A., TESOL
Disability Services Coordinator

Mailing Address:
P.O. Box 1500
Sheridan, WY 82801

Office Location:
3059 Coffeen Ave., GMB 110 & GMB135
Sheridan, WY 82801

Phone: 307.686.0254 Ext. 2350
Fax: 307.687.7141
Phone: 307.674.6446 Ext. 2701 or Ext. 2008
Fax: 307.674.3384 or 307.674.3350

Email: Email: