FERPA TRAINING (Family Education Rights and Privacy Act)

What is Directory or Public Information?

” . . . information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.” (1988 Final Regulations)

Directory Information can NEVER include:

  • - Social security number
  • - Student identification number
  • - Race
  • - Ethnicity
  • - Nationality
  • - Gender

Northern Wyoming Community College District Directory Information

Before releasing any information, check for the withhold directory flag on the SPRO screen, line 7 in Colleague.

Can directory information be released to anyone who requests it?

    • NO - If the student has requested that directory information be withheld, no information may be released outside of N.W.C.C.D. except as provided by law.

SPRO screen, Line 7, with directory = N

  • YES - If the student has NOTrequested that directory information be withheld.¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬† SPRO screen, Line 7 with¬†directory¬†= Y

Caution should always be used when releasing any directory information.

Note, if you do not have Colleague Access, please contact the Records Office regarding the student’s directory information.


DOE FERPA website