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FERPA TRAINING (Family Education Rights and Privacy Act)

What is Directory or Public Information?

” . . . information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.” (1988 Final Regulations)

Directory Information can NEVER include:

  • - Social security number
  • - Student identification number
  • - Race
  • - Ethnicity
  • - Nationality
  • - Gender

Northern Wyoming Community College District Directory Information

Before releasing any information, check for the withhold directory flag on the SPRO screen, line 7 in Colleague.

Can directory information be released to anyone who requests it?

    • NO - If the student has requested that directory information be withheld, no information may be released outside of N.W.C.C.D. except as provided by law.

SPRO screen, Line 7, with directory = N

  • YES - If the student has NOTrequested that directory information be withheld.¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬† SPRO screen, Line 7 with¬†directory¬†= Y

Caution should always be used when releasing any directory information.

Note, if you do not have Colleague Access, please contact the Records Office regarding the student’s directory information.

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DOE FERPA website