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Library Services: Sheridan College Library
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General Guidelines |
Reciprocal Agreements |
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[ ILL Users ] |
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Borrowing Guidelines |
Lending Guidelines |
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[ ILL Request Methods ]
[ Materials NOT for ILL ] [ Delivery Methods ] [ Loan Period ] [ Charges & Fees ] [ Reciprocal Agreements ] |
Patrons are encouraged to use the interlibrary loan system when it is necessary, but are asked to seek answers to questions from materials already held by the library prior to placing an interlibrary loan request. Library staff are available to help with this process.
The Griffith Memorial Library endorses the principles relating to interlibrary loan included in the Wyoming Interlibrary Loan Policies and Practices Code (LINK NO LONGER AVAILABLE DUE TO STATEWIDE TRANSITION TO NEW INTERLIBRARY LOAN SOFTWARE), the Bibliographic Center for Research Interlibrary Loan Code (http://www.bcr.org/resourcesharing/illcd.html), the ALA Interlibrary Loan Code (http://www.iun.edu/~lib/alaillco.htm), and U.S. Copyright Law.
General Guidelines for Interlibrary Loans
Interlibrary Loan Users Include:
All Sheridan College students, faculty and staff; the Library also extends this service to everyone wishing to borrow Government Documents.
Borrowing Guidelines
The following materials are NOT generally available through interlibrary loan:
- Materials available at libraries in Sheridan County. Patrons can access those materials far more quickly by visiting the county, school or health library in person. Exceptions are made for those without transportation or other handicapping conditions.
- Reference books
- Manuscripts, rare, archival and other non-circulating books
- Periodical issues (photocopies of specific articles may be requested)
- Items in high demand at the lending library (best sellers, popular fiction)
- Audio-visual materials
- Textbooks
- Computer software
- Bulky or fragile materials which are difficult to ship (such as multi-volume sets)
Interlibrary loans are generally processed with 48 hours; the time needed for an item to be received depends upon the proximity of the lending library and the availability of the item at the library which owns the item. A general expectation is that interlibrary loans will be available seven to ten days after the request is submitted; exceptions occur.
Patrons are notified that an interlibrary loan request is available by mail, phone or e-mail depending on how they ask to be informed.
- Because interlibrary loan is considered a service for students and employees, no service charge is assessed by Griffith Memorial Library. The interlibrary loan staff will try to borrow materials from libraries that do not charge a fee. In the event that the material is only available from a library that charges a fee, the library staff will notify the requestor of any fees; the requester will have the option of withdrawing the request, or if the requester chooses to proceed with the request, s/he will be responsible for payment of all fees incurred by writing a check made payable to the library which provided the requested materials.
- The requesting patron is responsible for all costs associated with replacements and estimated value if the patron loses or damages the item.
- Each library sets its own local policies
- Interlibrary loans are library-to-library transactions.
- The lending library determines the loan period and renewals are often not an option
- The lending library may impose a transaction charge
- The borrowing library determines which library to ask for the loan
- A lending library can refuse to lend anything it expects to be in high demand.
- The borrowing library and requesting patron is expected to return the item in the same condition as it was when received.
- Materials procured on interlibrary loan are for research purposes only
- The copyright laws apply to most things borrowed. It is the responsibility of the borrowing patron to assume all copyright limitations and costs.
Lending Guidelines
The Griffith Memorial Library will honor interlibrary loan requests from other libraries received by the following methods:
- WYLD Network request
- ALA form
- Fax request
- Telephone requests are discouraged because of the probability of error when citations are dictated, but are honored in the occasional emergency.
Materials NOT Generally Available for Loan to another Library
- Reference books
- Reserve materials
- Periodicals (photocopies are provided)
- Audiovisual materials
- Computer software
- Rare or valuable or fragile materials
- Bulky materials which are difficult or expensive to ship
- Materials in high demand at Griffith Memorial Library, Sheridan College, NWCCD.
- Books are sent by library rate through U. S. mail
- Photocopies are sent by first class U. S. mail, by fax, or by Ariel transmission to libraries with the appropriate equipment and software..
- Books and state and federal publications are lent for up to 4 weeks.
- Renewals are granted once unless there is a local hold on the material
- Photocopies become the property of the requester and therefore have no due date.
- The Griffith Memorial Library will not assess a fee for any interlibrary loan it sends
- If it is determined that an item has been lost or damaged beyond repair, an invoice will be sent to the borrowing library. Upon receipt of a mutually acceptable replacement item or a check for the full invoice, the item will be withdrawn from library records.
- Checks received are sent to the Business Office.
Generally, the libraries within the AMIGOS, BCR, LVIS and the WYLD Network do not charge fees for interlibrary loan transactions.
Adopted on third and final reading by the Sheridan
College IRC Committee
April 11,2002
Modified February, 2006 to facilitate reciprocal agreements with AMIGOS, BCR AND LVIS.