FERPA TRAINING (Family Education Rights and Privacy Act)

What are education records?

Records — handwriting, print, computer, videotape, audiotape, film, microfilm, microfiche or e-mail – of an institution that

  • - Contain information directly related to the student and
  • - Are maintained by an agency or institution or party acting in its behalf

Education records do not include :

  • - Records/notes in sole possession of maker not accessible or revealed to any other person except a temporary substitute
  • - Medical records
  • - Employment records when employment is not contingent on being a student, provided the record is used only in relation to the individual’s employment
  • - Records created and maintained by a law enforcement unit used only for that purpose, is revealed only to law enforcement agencies of the same jurisdiction, and the  enforcement unit does not have access to education records
  • - Information on a person that was obtained when no longer a student (i.e., alumni records) and does not relate to the person as a student


DOE FERPA website